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Let’s set the scene… You are a business owner, maybe just starting out or maybe you’ve been in business for a while. Either way, you’re getting to the point where you can’t handle all of the things coming at you. Looking at your calendar in the morning has become an anxiety-inducing experience. There are hundreds of unread emails sitting in your inbox. The tasks are just plain piling up.
What do you do?
In comes a virtual assistant. You have this person for 10 hours per week (mostly because that is what your budget allows). Now, you don’t know what to outsource to them.
To start out, there are a few different types of virtual assistants that you can find.
- General Virtual Assistant (GVA)
- Audio / Video Editor
- Content Writer
- Graphics and Social Media
- Technology
Check out this list for 101 tasks that you can outsource to your virtual assistant.
Tasks for a General Virtual Assistant
- Filtering Emails
- Database Building or CRM Updating
- Answering Customer Service Requests
- Sending of Greetings eCards, Event Invitations, etc.
- Calendar Management
- Appointment Scheduling
- Travel Arrangement and Planning
- Reminder Services
- File Organization
- Data Entry in Word, or Google Docs
- Creating and Managing Spreadsheets
- Preparing Powerpoint/Keynote Presentations
- PDF Conversion, Splitting and Merging
- Transcription of Video and Audio Files
- Simple eBook Layout and Formatting
- Preparing Online Meeting Minutes
- Report Creation
- Forms Creation
- Document Template Creation
- Online Research
- Data Mining, Development, & Lead Generation
- Blog Publishing Management
- Moderating Blog Comments
- Adding Tags & Images to Blog Posts
- Receptionist Duties
- Voicemail Checking
- Sending Client Invoices
- Basic Bookkeeping
- Personal Errands
- Project Management & Training Tasks
- Project Management Between You and Team members
- Preparation of Training Materials
- Training of New Virtual Staff
- Deadline Tracking
- Create Slideshare Presentations
- Creating a New List in your Email Marketing Software
- Adding OR Removing Subscribers from Lists
- Creating and Scheduling Emails to Promote Content
- Editing Follow-up Emails and Auto-responders
- Creating Email Newsletters
- Editing & Proofreading Emails
Tasks for an Audio/Video Editing Virtual Assistant
- Removing Background Noise from Audio and Video
- Adding Intro’s and Outro’s to Videos
- Basic Photoshop Editing
- Powerpress Installation
- Podcast Setup on iTunes
- Podcast Insertion on a Blog post
- Basic Video Editing
- Basic Editing of Audio Files
Tasks for a Content Writing Virtual Assistant
- Content Creation
- Guest Blogging
- SEO Writing
- Press Release Writing
- Newsletter Writing
- Copywriting
- Directory Submission
- Article Spinning
- Article Marketing
- Keyword Research for Blog Content
Tasks for a Graphics or Social Media Virtual Assistant
- Creating a Twitter Account
- Managing and Increasing Your Twitter Following
- Schedule Tweets and Track Mentions and Hashtags
- Create and Manage LinkedIn Account
- Create Pinnable Images on Pinterest
- Scheduling and Tracking Pins
- Create and Manage YouTube Account
- Upload Videos on YouTube
- Moderating YouTube Comments
- Uploading Videos to other Video Sharing Sites
- Answer inquiries and messages on social profiles
- Social Media Management Tasks
- Creating Facebook Fan Pages or Groups
- Posting and Scheduling Facebook Insights
- Promoting Facebook Pages
- Collating and Interpreting Facebook Insights
- Blog Commenting
- Forum Participation
Tasks for a Technology Virtual Assistant
- Site Analysis
- Competitor Analysis
- Landing Page Creation
- Web Master Submission
- Sitemap Submissions
- On-page optimization
- Off-page optimization
- Social Bookmarking
- Creating a Social Bookmarking Tracking Sheet
- Creating Backlinks
- Google Analytics & Traffic Reports
- Monthly Keyword Ranking Reports
- Designing Logos, Banners, etc
- Building Infographics Images
- Creating Websites, Creating Mock-Ups
- Designing Landing Pages
- Support and Develop WordPress Websites
- Install WordPress PlugIns and Theme
- WordPress Theme Customization
- WordPress Functionality and PlugIn Enhancement
- Site Maintenance
- CRM Integration & Social Media Integration
- Payment Gateway Integration
- Install and Support an Email Ticketing System
These are just a few examples. I’m sure if you looked to your day to day calendar you would be able to find 101 more tasks that you could outsource to your virtual assistant.
If you find yourself in that scenario mentioned at the beginning, get in touch with us here and we can help reduce the overwhelm, reduce the stress, and help you get more done.
