• Skip to main content
  • Skip to primary sidebar
  • Skip to footer

VP Virtual Assistants

  • About Us
    • Who We Are
    • Case Studies
  • Blog
  • Work With Us
    • Property Managers
    • Event Coordinators
    • Ecommerce Companies
    • Business Coaches
  • Contact Us

How to Hire a Virtual Assistant for Your Business

Some of the links in this post are affiliate links. This means if you click on the link and purchase the item, we will receive an affiliate commission at no extra cost to you. All opinions remain our own.

Virtual Assistants are becoming an extremely valuable asset for entrepreneurs and small businesses. They help with all sorts of tasks that take up time, so you can focus on building your business. Business Owners come to us all of the time looking for advice on how to choose a virtual assistant. If you’re looking to hire a Virtual Assistant, read this guide!

Step #1: Understand what your business needs

Before hiring a virtual assistant, you should understand what your needs are. How much work do they need to be able to handle? What kind of tasks will the VA be doing for you? It’s best if you write down everything that comes to mind so there aren’t any misunderstandings later on! Communication is extremely important for this to work well for you!

What we always recommend to our clients (and any business owner we speak with) when they are talking about hiring a virtual assistant is that they sit down and make a list of every single task that they want to stop doing themselves. We are going to recommend that you do the same thing. Sit down with a pad of paper, word doc, whatever you like, and list every task you either don’t have time for or dislike doing. This list of tasks should be as detailed and specific as possible.

After you make your list of specific tasks, you will want to come up with a budget. This way, when you see the rates virtual assistants are proposing, you’ll know how many hours per week of their time you can afford.

Now that you have your list, we can move on to the next step.

Step #2: Search for the Right Virtual Assistants

There are many places you can search for a virtual assistant. The first place we recommend is Upwork. They have some great virtual assistants available and they show past customer feedback so that you know what you’re getting into!

An alternative to Upwork is FreeUp. Their people get a bit more involved in the process but you’ll likely find someone who has the skill set that you are needing.

The way that we recommend finding someone is through a Virtual Assistant agency. Why is this the best way? Because you can hire 1 agency and get multiple virtual assistants to meet your business needs. If your Virtual Assistant needs to move on in their career, you don’t have to start hiring from scratch, the agency will replace them (and most times even train the replacement VA) for you.

Once you find someone who meets your needs, then it’s time for step 3!

Step #3: Interview Virtual Assistants

Before you choose a virtual assistant, it’s always best to interview them. During the interview process, you want to make sure that they are the right fit for your company. 

Conduct the interview via zoom or skype or some other similar platform. This helps you to get a feel for how they communicate

Ask them questions about how they work and what makes them an asset in the business world. If they’ve done something like this before then be very specific with your questions so you know exactly what kind of job will need to be done!

The number one thing that you should always speak with your virtual assistant about is how they communicate best and how you want to communicate with them.

Step #4: How to Hire a Virtual Assistant that will be Best Suited to your Business

This step is usually pretty simple once you’ve interviewed everyone. The right candidate usually reveals themselves quickly. You’ll know you’ve found the right person when the two of you just work well together.

When I hire someone new for my team I use a rating system. I list all of the skills that I am looking for, I list their rates, and I list how comfortable I was with them when we spoke. Most of my decision ends up being based on the interview and how I engage with the candidate BUT if I ever have a situation where I like multiple candidates the skill ranking helps me make the best decision.

Step #5: Hire Your Virtual Assistant!

Congratulations on reaching the final step of where you hire a virtual assistant! Now that you’ve found someone, it’s time to get them onboarded and working for you.

Send out all of the paperwork so everything is official in the eyes of taxes and labor laws. We also suggest having a quick call with your new hire to make sure there aren’t any misunderstandings about what their responsibilities are.

Get them set up in all of your software. This really should include some kind of project management system (we recommend using ClickUp) so that you can manage all their tasks and have good visibility on their progress.

If you follow these steps you will hire the right virtual assistant for your business. Your tasks will be completed in a more efficient manner, your social media will be on point, and your highly skilled virtual assistant will make your life easier in other ways that you haven’t even discovered yet.

Are you ready to get started with the right virtual assistant? Get in touch with VP Virtual Assistants today and find a virtual assistant that makes your life a breeze.

How to hire a virtual assistant for your business from VashtiTrujeque
VPVA - Book a Call With Us!

Primary Sidebar

Thought Merch
ClickUp
Top Tier Rohst

Recent Posts

  • 3 Tools That Keep My Clients’ Businesses Running Smoothly
  • What Makes An Excellent Virtual Assistant
  • 5 Software Platforms You Should Be Using That Integrate With Clickup
  • Does Your Real Estate Business Need a Virtual Assistant?
  • 3 Inspirational Entrepreneurs you can learn from
  • 5 things about ClickUp that you NEED to know about!

vpvassistants

Helping YOU reach your goals!
⭐️ Property & STR Management
⭐️ Executive Assistants
⭐️ Social Media Management

VP Virtual Assistants
Outsource the things taking you the most time. So Outsource the things taking you the most time.

Social media is usually one of those things.

Do you outsource your social media? Why or why not?

Follow @vpvassistants
#vpvirtualassistants #vpvassistants
..
..
..
..
#virtualassistants #virtualassistantservices #vaagency
#business #entrepreneur #businessowner #smallbusinessowner #socialmedia
Looking for something FUN? Thought Merch has got Looking for something FUN?

Thought Merch has got you covered! 

It is the place to find funny and irreverent t-shirts, hats, and more.

Their products are perfect for anyone who wants to add a little bit of humor to their wardrobe.

Browse their latest selection! Link in bio.

Follow @vpvassistants @thoughtmerch
#vpvirtualassistants #vpvassistants
..
..
..
..
#virtualassistants #virtualassistantservices #vaagency #ThoughtMerch #irreverent #sassy #standout #expressyourself
Coffee. It fuels our day. How about you? Do you Coffee. It fuels our day.

How about you?

Do you need a pick me up in the morning?

How about mid-day?

Top Tier Rohst is here to satisfy all your coffee-loving needs (as well as your budget!)

Top Tier Rohst comes from the highest quality beans and is roasted to perfection for a rich flavor that will keep you going all morning long. 

Get great tasting coffee at a great price! You can also choose from their selection of unique mugs and flasks.

Try it now and see why Top Tier Rohst is quickly becoming one of the most popular brands on the market! 

DM for a coupon to save some money!

Visit their website today! Link in bio.

Follow @vpvassistants @toptierrohst
#vpvirtualassistants #vpvassistants
..
..
..
..
#virtualassistants #virtualassistantservices #vaagency #toptierrohst #coffeelover #coffee #coffeeholic #caffeineaddict
When it comes to your needs as a business, VP Virt When it comes to your needs as a business, VP Virtual Assistants has you covered.

One area where we have a particularly giant knowledge base is software.

We’ve used them all.

Let us help you avoid the common pitfalls.

Follow @vpvassistants
#vpvirtualassistants #vpvassistants
..
..
..
..
#virtualassistants #virtualassistantservices #vaagency
#business #entrepreneur #businessowner #software #smallbusinessowner
Hey, you! Yeah, you. The cool one. The styli Hey, you! 

Yeah, you. 

The cool one. 

The stylish one. 

The one who DGAF what anyone thinks of you. 

We've got something special for you.

Introducing Thought Merch, the sassiest and most irreverent merch around. 

They've got everything from T-shirts to coffee mugs to phone cases, and we know you're going to love them all.

Their designs are funny, clever, and sure to make a statement. 

So what are you waiting for? 

Take a look at their collection today!

Link in bio.

Follow @vpvassistants @thoughtmerch
#vpvirtualassistants #vpvassistants
..
..
..
..
#virtualassistants #virtualassistantservices #vaagency #ThoughtMerch #irreverent #sassy #standout #expressyourself
Coffee is a good way to start your day. Top Tier Coffee is a good way to start your day. 

Top Tier Rohst coffee is a GREAT way. 

They have a variety of blends that will suit your every need. 

Whether you’re looking for something strong and bold or light and sweet, they’ve got you covered.

Stop by their website today and order your first bag of coffee. 

You won’t regret it!

Link in bio.

Follow @vpvassistants @toptierrohst
#vpvirtualassistants #vpvassistants
..
..
..
..
#virtualassistants #virtualassistantservices #vaagency #toptierrohst #coffeelover #coffee #coffeeholic #caffeineaddict
Load More... Follow on Instagram

Footer

We’re Hiring!

Apply Here!

Connect With Us

  • Facebook
  • Instagram
  • LinkedIn
  • Pinterest
  • StumbleUpon
  • YouTube

Terms and Conditions - Privacy Policy